Newtral.io

Jan 29 2024

Navigating CSRD Compliance: Tips and Best Practices for Businesses

share
Navigating CSRD Compliance: Tips and Best Practices for Businesses

The introduction of the Corporate Sustainability Reporting Directive (CSRD) marks a major milestone in the European Union's efforts to promote sustainable finance and drive the transition to a low-carbon, resilient economy. As the successor to the Non-Financial Reporting Directive (NFRD), the CSRD significantly expands the scope and depth of sustainability reporting requirements for companies operating in the EU.

Under the CSRD, nearly 50,000 large companies and listed SMEs will be required to disclose detailed information on a wide range of ESG topics, including climate change, biodiversity, human rights, and anti-corruption. Companies will also need to report in accordance with mandatory EU sustainability reporting standards, obtain independent assurance of their sustainability disclosures, and digitally tag their reports for machine readability.

For businesses, complying with the CSRD will require a significant investment of time, resources, and expertise. Companies will need to assess their current reporting practices against the new requirements, identify and address any gaps or weaknesses, and implement new processes and systems for data collection, management, and reporting.

However, the CSRD is not just a compliance exercise – it also presents a unique opportunity for companies to strengthen their ESG management and performance, enhance their reputation and credibility with stakeholders, and position themselves for success in the transition to a sustainable economy.

To help businesses navigate the CSRD compliance journey and unlock the benefits of sustainable reporting, we've compiled a list of practical tips and best practices based on the experiences of leading companies and experts in the field. Whether you're just starting to plan for the CSRD or looking to optimize your existing reporting practices, these insights can help guide your strategy and decision-making.

Understanding the Scope and Timeline of the CSRD

The first step in navigating CSRD compliance is to understand the specific requirements and scope of the directive and how they apply to your company. The CSRD will be implemented in a phased approach, with different types of companies coming into scope at different times:

January 1, 2024 (reporting in 2025): Large public-interest entities already subject to the NFRD (approximately 11,000 companies) January 1, 2025 (reporting in 2026): Other large companies meeting at least two of these criteria: >250 employees, >€40M turnover, or >€20M total assets (approximately 40,000 companies) January 1, 2026 (reporting in 2027): Listed SMEs and other companies within the scope of the EU Accounting Directive (except listed micro-enterprises) In addition to the phased implementation timeline, it's important to understand the key elements of the CSRD and how they differ from the previous NFRD requirements. Some of the most significant changes include:

Double materiality perspective: Companies will need to report on both the impact of their activities on sustainability issues (impact materiality) and the impact of sustainability issues on their business (financial materiality). Mandatory EU sustainability reporting standards: Companies will need to report in accordance with new EU sustainability reporting standards, which are being developed by the European Financial Reporting Advisory Group (EFRAG) and will cover a wide range of ESG topics. Third-party assurance: Sustainability disclosures will need to be independently audited to ensure their reliability and credibility, similar to financial statements. Digital tagging: Sustainability reports will need to be prepared in a digital format (XHTML) and tagged using a standardized taxonomy to enable machine readability and comparability. To prepare for the CSRD, companies should conduct a thorough assessment of their current ESG reporting practices and identify any gaps or areas for improvement. This may involve engaging with internal and external stakeholders to understand their expectations and information needs, as well as benchmarking against industry peers and best practices.

Establishing Governance and Accountability for CSRD Compliance

Effective CSRD compliance requires strong governance and accountability structures to ensure that sustainability reporting is integrated into the company's overall strategy, risk management, and decision-making processes. This means establishing clear roles and responsibilities for ESG data collection, management, and reporting, as well as oversight and accountability at the board and executive levels.

Some best practices for establishing governance and accountability for CSRD compliance include:

  • Assigning ownership and responsibility for CSRD compliance to a specific executive or committee, such as the Chief Sustainability Officer or the Audit Committee

  • Establishing a cross-functional steering committee or working group to coordinate and oversee the CSRD compliance process, with representation from key functions such as finance, legal, operations, and communications

  • Integrating ESG metrics and targets into performance management and incentive systems to drive accountability and alignment throughout the organization

  • Providing regular training and communication to employees and stakeholders on the importance and requirements of CSRD compliance, and their roles and responsibilities in the process

  • Conducting periodic reviews and audits of the company's ESG reporting practices and controls to identify areas for improvement and ensure compliance with the CSRD and other relevant standards and regulations

  • Leveraging Technology and Data Management Best Practices One of the biggest challenges of CSRD compliance is collecting, managing, and reporting on a vast array of ESG data from across the organization and value chain. To streamline this process and ensure data quality and consistency, companies should leverage technology and data management best practices, such as:

  • Implementing a centralized ESG data management system or platform to collect, store, and analyze sustainability data from multiple sources and systems

  • Automating data collection and validation processes where possible, such as using APIs or robotic process automation (RPA) to extract and transform data from enterprise systems and external sources

  • Establishing data governance policies and procedures to ensure data quality, consistency, and security, such as data dictionaries, validation rules, and access controls

  • Using advanced analytics and visualization tools to gain insights and communicate ESG performance to stakeholders in a clear and compelling way

  • Partnering with external data providers and assurance firms to enhance the credibility and reliability of ESG data and disclosures

  • Engaging Stakeholders and Building Trust Effective CSRD compliance is not just about meeting regulatory requirements it's also about building trust and credibility with stakeholders by providing transparent, reliable, and decision-useful information on the company's ESG performance and impacts. To achieve this, companies should engage with stakeholders throughout the CSRD compliance process to understand their expectations and information needs, and to communicate their progress and performance in a clear and meaningful way.

Some best practices for stakeholder engagement and trust-building include:

  • Conducting materiality assessments and stakeholder consultations to identify and prioritize the most relevant and significant ESG topics and metrics for the company and its stakeholders
  • Providing regular updates and communication to stakeholders on the company's CSRD compliance journey, including challenges, successes, and lessons learned
  • Using a variety of communication channels and formats to reach different stakeholder groups, such as sustainability reports, investor presentations, social media, and town hall meetings
  • Seeking third-party assurance and verification of ESG disclosures to enhance their credibility and reliability, and to demonstrate the company's commitment to transparency and accountability
  • Collaborating with industry peers, standard-setters, and other stakeholders to share best practices, drive consistency and comparability, and influence the future direction of ESG reporting and regulation.

Real-World Examples and Success Stories

While the CSRD is still a relatively new and evolving regulation, many companies are already taking steps to prepare for compliance and integrate sustainability reporting into their business strategies and operations. Here are a few real-world examples and success stories of companies that are leading the way in CSRD readiness:

Unilever, the global consumer goods company, has been a pioneer in sustainability reporting and has already aligned its reporting practices with the draft CSRD standards. The company has established a dedicated sustainability reporting team, implemented a comprehensive ESG data management system, and obtained third-party assurance for its sustainability disclosures. Philips, the Dutch health technology company, has integrated ESG metrics and targets into its executive compensation and performance management systems to drive accountability and alignment throughout the organization. The company has also conducted extensive stakeholder engagement to inform its materiality assessment and reporting practices.

SAP, the German software company, has developed a suite of sustainability management and reporting tools to help companies streamline their ESG data collection and reporting processes. The company has also been actively involved in the development of the CSRD standards and has provided input and feedback to EFRAG and other standard-setters.

These examples demonstrate that companies that take a proactive and strategic approach to CSRD compliance can not only meet the regulatory requirements but also drive business value and stakeholder trust through effective ESG management and reporting.

Looking Ahead As the CSRD implementation timeline approaches, companies need to start preparing now to ensure they are ready to meet the new reporting requirements and take advantage of the opportunities for sustainable value creation. This means taking a holistic and integrated approach to ESG management and reporting, one that aligns with the company's overall strategy, risk management, and stakeholder engagement processes.

It also means staying up-to-date with the latest developments and best practices in ESG reporting and regulation, and being willing to adapt and innovate as the landscape continues to evolve. The CSRD is just one part of a broader global movement towards more sustainable and responsible business practices, and companies that can navigate this transition successfully will be well-positioned for long-term success and resilience.

As a sustainability professional and business leader, I believe that the CSRD represents a historic opportunity for companies to step up their game on ESG performance and disclosure, and to contribute to the urgent global effort to build a more sustainable, equitable, and prosperous world for all. By embracing the tips and best practices outlined in this article, and by taking a proactive and collaborative approach to CSRD compliance, companies can not only meet the regulatory requirements but also create lasting value for their stakeholders and society as a whole.

The road ahead may be challenging, but the destination is clear and the stakes are high. With the right mindset, tools, and partnerships, any company can become a leader in the new era of sustainability reporting and performance. The time to act is now – let's rise to the challenge and make a positive impact together.

About Newtral

Newtral AI Platform- Enterprise ESG Platform for Corporates and Supply Chain

We help organizations automate their ESG metric measurements, tracking and reporting across company as well as their supply chain. Our platform solves for all corporate sustainability reporting and carbon accounting needs.

Schedule Exclusive Demo

Learn how Newtral helps sustainability teams. The only tool sustainability teams need to measure, track, and improve ESG metrics, ensuring global compliances within budget.

Resources

Related Articles

Tool and strategies modern teams need for sustainability roadmap.